SOP – Parents Interaction

Off late a need has been felt to streamline the mechanism of parents' interaction with College / House Administration, besides the planned PTMs (Parents Teachers Meetings) linked to academic and discipline issues.

PTMs remain a formal and effective forum to discuss cadets’ profiles—from academics to psychological and social adjustment, especially for struggling cadets. However, limited turnout and reluctance by most parents often defeat the purpose of PTMs.

PTMs are generally scheduled close to term breaks to align with parental convenience before vacations.

Despite the structured PTMs, there may be instances where parents seek additional meetings with faculty, administration, or Principal/VP/DOS/SHM for non-routine issues.

1. Parents must provide the following in advance:
   • Cadet’s details.
   • Purpose/agenda with specific issues for discussion.
   • Tentative date (subject to confirmation).
2. Meetings will only be scheduled on Saturdays to avoid academic disruption.
3. The College will coordinate and confirm available dates depending on Principal and staff availability.
4. Office timings must be strictly followed.
5. Discussions must follow the chain of command for effective resolution and documentation.
6. Records of discussed issues will be maintained for future reference.
7. Such sessions are not for cadet-family meetups or eat-outs. Those are planned separately.

1. Mothers visiting must be accompanied by a male family member (husband, elder son, or uncle).
2. Visitors are limited to Academic and Administration Blocks and may not meet cadets during their visit.
3. Cadet Houses, Mess, Mosque, Sherian Complex, Hospital, classrooms, or Faculty residences are off-limits.
4. Security will issue and monitor Visitor Cards, which must be worn visibly.
5. Old-age parents or ladies may bring personal vehicles only up to the Staff Car Park, subject to clearance.
6. Security staff must strictly control movement and ensure coordination without leniency.
7. Presentation of gifts or presents is strictly forbidden under College rules.
8. Security Officer must be informed in advance to arrange proper reception and guide parents accordingly.